Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 P. M.
Call To Order (Chair - 3:00 p.m.)
Flag Salute (Harris Hudson & Riverview High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATION/MOMENTS OF PRIDE
DescriptionRecognition of Pete Walker, Detective Rich Starowesky, Donald Zinacko, and Sue Martin for taking actions to keep our students and schools safe. Security is everyone's business--these staff made those words reality.
Recommendation
N/A
Minutes: Introductions by Scott Lempe.
Superintendent's Report
2. SUPERINTENDENT'S REPORT
Description
N/A
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENS
Description
N/A
Recommendation
N/A
Minutes: John Fineran - Update on North Port High School lights
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA
DescriptionDelete Item #17-Expulsion Case #07-156
Change the termination date of Brenda Haner from Food Nutrition Services to a resignation effective 10/17/06
Delete the hiring of Vivian Schwehm at Booker Middle effective 12/14/06
Change the termination of David Keane effective 12/14/06 to a resignation effective 12/13/06
RecommendationThat the Board approves the corrections to the Consent Agenda.
Motions: That the Board approves the corrections to the Consent Agenda. - PASS Vote Results Motion: Caroline Zucker Second: Kathy Kleinlein Shirley Brown - Aye Frank Kovach - Aye Caroline Zucker - Aye Kathy Kleinlein - Aye
Motion Minutes: Board Member Carol Todd absent.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDA
Description
N/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. - PASS Vote Results Motion: Kathy Kleinlein Second: Caroline Zucker Shirley Brown - Aye Kathy Kleinlein - Aye Frank Kovach - Aye Caroline Zucker - Aye
Motion Minutes:Board Member Carol Todd absent.
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTES
DescriptionN/A
RecommendationThat the December 5, 2006, (Superintendent's Workshop), December 12, 2006, (Monthly Work Session) and December 12, 2006, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
DescriptionN/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: January 2, 2007 Regular Boa.rtf
Attachment: January 2, 2007 Addendum 1.rtf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
DescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate January 02.pdf
GENERAL ITEMS9. ACCEPTANCE OF SARASOTA COUNTY'S DONATION FROM SALE OF ESCHEATED LOTS
Description
In 2006, the City of North Port and Sarasota County sold over 2,000 escheated lots in North Port. The county, from their proceeds, has donated $5,000,000 to the school district designated for our use to purchase school sites within the original city limits of North Port.
Recommendation
That the board accept Sarasota County's donation of $5,000,000 from their proceeds of the sale of escheated lots in North Port.
Minutes: Positive Comment-Kathy Kleinlein
AGREEMENTS/CONTRACTS10. APPROVAL OF AGREEMENT WITH SHELLEY CARPETS OF SARASOTA, INC.
Description
This agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th &/or 12th grade students from Booker High School, Riverview High School and/or Sarasota High School to learn the day to day operation of running a business at Shelley Carpets of Sarasota, Inc.
Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and Shelley Carpets of Sarasota, Inc., as presented.11. APPROVAL OF AGREEMENT WITH CIRCUS SARASOTA
Description
This agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th and/or 12th grade students from Booker High School, Riverview High School and/or Sarasota High School to learn the day to day operation of running business at Circus Sarasota.
Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and Circus Sarasota as presented.12. APPROVAL OF SETTLEMENT FOR ONE PARCEL FOR 5TH ELEMENTARY SCHOOL IN NORTH PORT
Description
This mediated settlement agreement, recommended by staff and counsel, is for one outstanding parcel acquired for the fifth Elementary School in North Port.
Recommendation
That the School Board approve the settlement agreement for Parcel 15 for the fifth North Port elementary school as presented.
Attachment: Mediated Settlement Parcel .pdf
GRANTS13. APPROVAL OF THE IMPROVING MATH AND READING SKILLS THROUGH MUSIC GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAKEVIEW ELEMENTARY SCHOOL
Description
COMPETITIVE: The musical experiences will benefit all students in the school.
Recommendation
That the School Board of Sarasota County approve the Improving Math/Reading Skills Through Music grant application.
EXPULSIONS14. EXPULSION CASE NO. 07-054
Description
The student listed in Expulsion Case No. 07-054, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On October 24, 2006, the student listed in Expulsion Case No. 07-054, violated School Board Policy 5.34(1)(d), Theft. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 30, 2007.
RecommendationThat in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-054, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2006-2007 academic year.
Attachment: Expulsion Case No. 07-054.doc (Confidential Item)15. EXPULSION CASE NO. 07-080
Description
School Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program. This student is being placed in an alternative school.
Recommendation
That Expulsion Case No. 07-080, be held in abeyance per School Board Policy 5.34.
Attachment: Expulsion Case No. 07-080.doc (Confidential Item)16. EXPULSION CASE NO. 07-130
Description
The student listed in Expulsion Case No. 07-130, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On November 9, 2006, the student listed in Expulsion Case No. 07-130, violated School Board Policy 5.32(1)(e), Zero Tolerance-Battery on a School Board Employee. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until November 9, 2007.
RecommendationThat in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent as specified in Expulsion Case No. 07-130, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainders of the 2006-2007 academic year, the 2007 summer session until November 9 of the 2007-2008 academic year.
Attachment: Expulsion Case No. 07-130.doc (Confidential Item)17.EXPULSION CASE NO. 07-156
Description
The student listed in Expulsion Case No. 07-156, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On November 10, 2006, the student listed in Expulsion Case No. 07-156, violated School Board Policy 5.322, Possession of Drug Paraphernalia. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until November 30, 2007.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-156, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year, the 2007 summer session until November 30 of the 2007-2008 academic year.
Attachment: Expulsion Case No. 07-156.doc (Confidential Item)
CONSTRUCTIONNew Business18. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR LAMARQUE ELEMENTARY SCHOOL
DescriptionThe architect has prepared the Certificate of Substantial Completion and final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Kraft Construction Company for the new Lamarque Elementary School be accepted as substantially complete as of 8/4/2006.
Attachment: BAIenc1-2-07LamarqueSC.pdf19. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE EMMA E. BOOKER ELEMENTARY SCHOOL - DEMOLITION OF PORTABLE #99-440 AND ASSOCIATED SITEWORK REPAIR PROJECT
DescriptionThe project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Emma E. Booker Elementary School - Demolition of Portable #99-440 and Associate Sitework Repair project be accepted as substantially complete as of 11/27/2006.
Attachment: BAIenc1-2-07EmmaBkrDemo99-440+AssocSitewkSC.pdf20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE VENICE MIDDLE SCHOOL 2006 PORTABLE INSTALLATION PROJECT
DescriptionThe project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Jon F. Swift, Inc. for the Venice Middle School 2006 Portable Installation project be accepted as substantially complete as of 8/4/2006.
Attachment: BAIenc1-2-07VeniceMS2006PortInstalltnSC.pdf21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE WILKINSON ELEMENTARY SCHOOL - ADDED TRAFFIC STRIPING AND TEMPORARY ENTRANCE PROJECT
Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Jon F. Swift, Inc. for the Wilkinson Elementary School - Added Traffic Striping and Temporary Entrance project be accepted as substantially complete as of 11/20/2006.
Attachment: BAIenc1-2-07WilkinsonTrafficStrip+TempEntranceSC.pdf22. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR THE GOCIO ELEMENTARY SCHOOL - RENOVATION PROJECT
DescriptionThe scope shall include construction management services to renovate the systems in Buildings #1 and #2 including new chiller, thermal energy storage system addition, above ground piping, air side systems, and lighting and electrical distribution at the referenced campus. Also included are carpet replacement, floor sealing, demountable partition replacement, and upgrade of toilet rooms to comply with current ADA requirements. On 12/12/2006 (Item #25), the Board authorized negotiations with the top-ranked firm. On 12/20/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative from Jon F. Swift, Inc. to negotiate a contract for this project. This contract covers the preconstruction and bidding services portion only for this project. The contract for construction will be negotiated separately at a later date. This contract amount is $26,970.00. The School Board attorney has approved this contract. A copy of the contract is available for review at the Construction Services Department. The project budget is approximately $3M. Funds for this project are available in the capital budget account.
Recommendation
That the construction manager's contract for the Gocio Elementary School - Renovation project be approved as presented.23. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - MINOR PROJECTS FOR A THREE (3)-YEAR PERIOD
Description
The scope shall be to provide civil engineering services for minor projects as assigned for the School Board of Sarasota County for a period of three (3) years. These projects are defined as those with a construction cost of less than $250K and consultant fees of less than $25K. On 12/12/2006 (Item #26), the Board authorized negotiations with the two (2) top-ranked firms. On 12/13/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] DMK Associates, Inc. and [2] Jensen & Group, LLC and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $300,000.00. Funds are available for these services through individual project accounts.
Recommendation
That the contracts with the two (2) top-ranked firms for Civil Engineering Services - Minor Projects for a three (3)-year period be approved as presented.24. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - PLAN REVIEW FOR A THREE (3)-YEAR PERIOD
DescriptionThe scope shall be to provide civil plan review services for the District's Permitting Division for a period of three (3) years. On 12/12/2006 (Item #27), the Board authorized negotiations with the two (2) top-ranked firms. On 12/14/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] Kimley-Horn & Associates, Inc. and [2] McKim & Creed, PA and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $150,000.00. Funds are available for these services through individual project accounts.
RecommendationThat the contracts with the two (2) top-ranked firms for Civil Engineering Services - Plan Review for a three (3)-year period be approved as presented.
25. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL PLAN REVIEW AND THRESHOLD BUILDING INSPECTION SERVICES FOR A THREE (3)-YEAR PERIOD
Description
The scope shall include evaluation of existing facilities and construction projects, district-wide, and recommendations on methods of required repairs and replacements of structural elements. The firms shall also provide structural plan review services for the District's Permitting Division. The scope shall also include threshold building inspections, district-wide, and design and construction administration of minor repair/replacement projects as assigned by School Board staff. On 12/12/2006 (Item #28), the Board authorized negotiations with the three (3) top-ranked firms. On 12/14/2006 the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] Biller Reinhart Structural Group, Inc., [2] Delta Engineering and Inspections, Inc. and [3] TLC Engineering for Architecture and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $750,000.00. Funds are available for these services through individual project accounts.
Recommendation
That the contracts with the three (3) top-ranked firms for Structural Engineering Services, Structural Plan Review and Threshold Building Inspection Services, for a period of three (3) years be approved as presented.26. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A THREE (3)-YEAR PERIOD
Description
The scope shall be to provide status reports for Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all School Board facilities, district-wide. The scope includes field verification of compliance with record drawings and preparation of appropriate reports. On 12/12/2006 (Item #29), the Board authorized negotiations with the top-ranked firm. On 12/13/2006, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of Wilson Miller, Inc. and successfully negotiated a continuing contract for these services. This contract has been approved by the School Board attorney and is available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $250,000.00. Funds are available for these services through individual project accounts.
Recommendation
That the contract with the top-ranked firm for Southwest Florida Water Management District (SWFWMD) Status Reports, for a period of three (3) years, be approved as presented.27. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)
DescriptionThe Construction Services Change Order(s) have been summarized on the enclosure for ease of review. These change order(s) collectively total an increase of $50,639.57 in contract amounts.
Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc1-2-07CO-CSDr.pdf
28. APPROVAL OF STAR PLAN FOR PERFORMANCE PAY
DescriptionThis district STAR performance pay plan was developed through the efforts of a district wide committee of teachers, school administrators and central office staff. The leadership of the SCTA also participated in the process. The committee has attempted to formulate a plan that meets the requirements of the Florida Statutes, the proviso language
of the STAR categorical allocation and the rules interpreted through DOE Technical Assistance papers. Approval of the district's STAR plan by the State Board of Education is required to access the allocated STAR funds. Approximately 2.3 million has been allocated to our district in this year's appropriation. The plan has received tentative approval by the SCTA. If the plan is approved by the State Board of Education, contract language would need to be revised and ratified before the plan could be implemented.
Recommendation#28-That the district Special Teachers Are Rewarded (STAR) performance pay plan for teachers demonstrating outstanding performance in the 2006-2007 school year, which meets the requirements of Florida Statute 1012.22 and the proviso language for the STAR categorical allocation, be approved as presented.
Motions: #28-That the district Special Teachers Are Rewarded (STAR) performance pay plan for teachers demonstrating outstanding performance in the 2006-2007 school year, which meets the requirements of Florida Statute 1012.22 and the proviso language for the STAR categorical allocation, be approved as presented. - PASS Vote Results Motion: Caroline Zucker Second: Kathy Kleinlein Shirley Brown - Aye Kathy Kleinlein - Aye Frank Kovach - Aye Caroline Zucker - Aye
Motion Minutes: Board Member Carol Todd absent.
Announcements/Comments
29. ANNOUNCEMENTS/COMMENTS
Description
N/A
Recommendation
N/A
Minutes:Board Member Kathy Kleinlein - School is back in session as of January 2, 2007. Drive carefully and pay attention to the school zones.
Chair Frank Kovach - Article in paper last week concerning the County and Riverview High School. It seems as though they want to go and mettle in our business. Apparently they want to get into the school construction business as well. Mr. Kovach would like to see the Board let the County Commission know in no uncertain terms where the Board stands on this and see if we can get this behind us. We will be in real serious trouble if we build a new high school there and we cannot do anything with the old school.
Board member Kathy Kleinlein - Invited Commissioner Barbetta if he would like to accept transfer of the buildings to the county, so that they may move them or do whatever the county would like to do with them, she would certainly support that.
Board Member Shirley Brown - One of the reasons it keeps bubbling up is that there are a lot of unanswered questions.
(Public Forum will occur later in January)Chair Frank Kovach - If the Board would like they can get a letter together and send it to the County Commission, but he does not want to give them the feeling that we are looking for their input on this.
Caroline Zucker - Asked the School Board attorney for legal advice on this as to what the Board's standing is and would like to see a letter sent from the Board.
School Board attorney Art Hardy stated there were a number of issues involved between SWFWMD permitting and some additional action that will have to go before the County on the vacation of the road, etc. The Board can be given a more thorough report on this. It would be wise to hear that in context and then take whatever action the Board deems as appropriate, but certainly the thrust of the comment that it is the School Board that is largely in charge of school siting and issues such as that is correct, although there are times certainly in the review process where we have to do some level of partnering with other local governments.
Dr. Norris - We signed a number of years ago an Interlocal Agreement which required cooperation between the school district and the county, and the staff have been cooperating. We have forwarded the county all of the construction plans and traffic analysis. Has every reason to believe that staff will review those plans in a timely manner and whatever possible concerns the county may have can be worked out with regard to staff level. Board concerns are at the Board level. The Superintendent wants to be sure he brings to the Board a track record of cooperation with the staff in terms of following all of the statutory requirements of the Interlocal Agreement and we have shown good cooperation. The Superintendent visited with Mr. Ley before the meeting and they believe the process can be worked through.
Adjournment
30. ADJOURNMENT
Description
N/A
Recommendation
N/A
Minutes:The Chair adjourned the regular Board meeting at 3:20 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on January 2, 2007, and approved at the regular Board meeting on January 16, 2007.
